This is my last Board
report before standing down from the Board at the AGM. I
would like to thank everyone for their support over the last few
years and offer my best wishes to the incoming
I'm looking forward to
spending more time on the so we'll see you all at events over the
Board Report: 25 August 2013 (Wellington)
Key points covered included:
Financials: Results for the month of July, the
first month of our new financial years showed $1.31m in revenue
against $0.44m expenditure leaving an operating surplus of
$877,000, slightly ahead of budget. Cash flow remained tight
as expected as this time of year traditionally has little
The first instalment of the NZ Lotteries Grants Board funding
was received in late August, which has now sorted out the cash
position and sets the organization up for the season ahead.
We are very appreciative of the on-going support from NZLGB who
this month has announced funding support that has increased
$200,000 from last year. $100,000 of this increase will go to
SLSNR and is tagged to two key projects to be undertaken by
them. The other $100,000 of the increase is tagged to
increased club grants which will go from $650,000 to $750,000.
Whilst only 1 month into the 2013/14 financial year, financial
results so far are going in the right direction. As reported
in my last update, the reduced cost base of the organisation is
starting to kick in and we are very focused on achieving $1m in
operating surplus for the year in order to rebuild the much needed
working capital base.
SLSNZ's Auditor, Munro Benge has released its Management
Letter. The letter contains the following as its general
comment: "Firstly the year under review has shown a continuous
improvement on the previous year. In general terms, the
policies and procedures that have been introduced have improved the
controls of the Organisation."
The Letter notes a number of relatively minor administrative and
system improvements, the most significant of which is making sure
the leave balances of staff are monitored so large balances are not
built up. Whilst vastly improved from last year, the nature
of the business with high levels of weekend work will mean this is
a constant battle, but tighter controls will be implemented.
The Auditor's Management Letter is available to Club Chairs on
Water Safety NZ Report: WSNZ is in the process
of consulting with its members in order to gain support for
constitutional change at their AGM in October. This changed
constitution aligns with recommendations of the Martin Jenkins
report. Accordingly, WSNZ Chair (Sally Webb), Board member
(Brendon Ward) and Chief Executive (Matt Claridge) presented to the
As previously reported to Club Chairs, the Board again endorsed
its support for an aligned water safety sector under the leadership
of WSNZ. However, it reiterated its concern over the broad
funding option outlined in the Martin Jenkins report that would
have SLSNZ LGB funding directed via Sport NZ and dispersed via WSNZ
to SLSNZ as per priorities decided by WSNZ.
The Board also discussed with WSNZ its objective to become
recognised by Government as an official essential rescue service
with an associated programme to increase resources available to the
sector in order to improve sustainability and outcomes of reduced
drowning and injury rates.
WSNZ and SLSNZ agreed that the recommended changes provide a
significant opportunity for the sector. Whilst the core
members may not totally agree on the exact way to execute sector
alignment, the proposed recommendations in the Martin Jenkins
report offers very real and achievable roadmap for change that is
supported by Government. The Board will continue its
engagement with Government Ministers and Senior Officials in this
Northern update: The subcommittees of SLSNZ and
SLSNR charged with progressing a more aligned and sustainable
future for members were scheduled to meet on 29 August in Auckland
and the Board discussed the objectives and agenda for that
The key items were SLSNR becoming an Associate Member of SLSNZ,
the annual Service Level Agreement between the parties and
alignment on the Martin Jenkins Water Safety report.
As an update on the meeting itself, both parties agreed it would
be useful to use an independent mediator to facilitate the next
phase of discussions and help reach agreement on the detail of how
the future relationship will work.
Commercial update: the Board received an update
on a number of commercial opportunities in progress or
planned. With the conservative approach to budgeting for the
2013/14 year, these opportunities have not been included in budgets
so will create revenue upside. Specific initiatives include
the renewal of the partnership with OPSM, BP running a Charity
Auction Fundraiser, Gilbert Steeden resigning their licensing
agreement and KFC firming up their fundraising initiatives for the
Grants: the grant application programme is a
major focus for the organisation currently. Work continues on
building relationships with the main grant funders. There is
also focus on getting grant applications in earlier which the Board
keeps a close eye on. To date over 70% of the full year's
grant income budget has been confirmed, but there is still $1m
worth to be obtained.
Staffing update: Positions have now been filled
for CDO Coromandel (Jacob Davies) and Regional Programmes and
Services Manager for Southern (Scott Roberts).
Congratulations to them on their appointments.
With the resignation of Mark Weatherall, General Manager Club
Development, the Senior Management Team has taken the time to
assess the optimal staffing mix needed to deliver the outcomes
required of the organisation moving forward. It has been
decided to not replace the position. Regional Managers will
now report directly to the Chief Executive. Funds released as
a result of not replacing the position will be targeted at
resourcing other parts of the organisation as required.
Andy Kent, Life Saving Manager, has accepted a role with Surf
Life Saving Australia based in Sydney. Those that know Andy
will appreciate the enormous contribution he has made to Surf Life
Saving in New Zealand. Over many years with the movement he
has worked for both SLSNR and SLSNZ. We wish him well for his
new posting. A search for a replacement for Andy has
The Board appreciated both Mark and Andy's attendance at the
Board meeting to share their views on the organisation and have the
chance to thank them in person for their work over the years.
Meeting, Club Chairs Strategy workshop and Awards of
The programme for Saturday 21 September is as
Club Chairs Strategy Workshop
10.00am arrival for a 10.30am
3.30pm arrival for a 4.00pm start
SLSNZ Awards of Excellence
5.45pm arrival for a 6.30pm start
The events will be held Amora Hotel in Wellington.
information packs sent to Clubs on 29 August included:
- AGM Agenda and Motion
- 2012 AGM and SGM
- Report of the Board
- Profiles of the new
'Appointed' Board Members.
- Board Candidates Booklet with
details from the three candidates standing for the two Elected
Board member vacancies.
- President Candidates Booklet
with details from the one candidate standing for the
- 2012/13 Audited Annual SLSNZ
- Commentary on the 2012/13
- Notice of Alternative
Delegate form, if a club has to change their AGM delegate for any
- AGM Postal and Electronic
Voting form for any clubs wanting to vote but not wanting to attend
the AGM or appoint a proxy.
- AGM Proxy Appointment form
for any clubs wanting to be represented by a proxy to vote on their
behalf at the AGM.
Clubs have been sending in the agenda items for the Chairs
Strategy Workshop and this has also been circulated.
New Board Members: As an aside, the Board
Appointments Panel was recently delighted to be able to announce
the appointment of the following new Board members for SLSNZ:
- 'Appointed' Board Member - Joe Pope
- 'Independent Appointed' Board Members - Graham Crombie and
For the information of members, below is a brief profile of each
- An extensive career in business in Australasia with companies
such as Feltex, Wilson Distillers and AC Neilsen.
- Former CEO of the NZ Petrochemical Company.
- Former CEO of NZ Apple & Pear Board and ENZA.
- A wide range of previous and current directorships including NZ
Trade Development Board, Pacific Basin Economic Council, NZ
Symphony Orchestra, Lambton Harbour Management, Dow Group, Rabobank
Australasia Advisory Board, Wellington Rugby Union, Frucor Holdings
and the Horticulture and Food Research Institute of NZ.
- Former Trustee of the Victoria University Foundation and
Children's Starship Hospital Telethon.
- Previous member of the Prime Ministers Enterprise Council,
Agriculture Strategy Development Council and the Ministerial
Advisory Panel on Producer Board Reform.
- Accredited Fellow of the Institute of Directors.
- Office of the NZ Order of Merit for services to business.
- Based in Wellington.
- An extensive career in accountancy and professional services,
having been in public practice since 1982.
- A partner in Polson Higgs for 16 years and ten years as
- Now operating his own consulting company.
- Extensive governance experience including current or past
directorships of the NZ Institute of Chartered Accountants, Dunedin
City Holdings Ltd, Otago Museum Trust, Otago Polytechnic and South
- Fellow of the Chartered Accountants College of the NZ Institute
of Chartered Accountants.
- Accredited Member of the Institute of Directors.
- Based in Dunedin.
- Current CEO of the Outward Bound Trust of NZ, having joined
them in 2001.
- Previous management experience with NZ Translation Centre,
ECNZ, Fletcher Challenge Petroleum, Southern Petroleum and the
Petroleum Corporation of NZ.
- Extensive governance experience including NZ Olympic Committee,
Life Flight Trust, Wellington Free Ambulance, Outward Bound
International, L&M Energy, Titan Group, Petroleum Exploration
Association of NZ and Eastland Infrastructure.
- Previous member of the Energy Efficiency Conservation
- Member of the Institute of Directors and NZ College of
- Based in Wellington.
I am sure you will join me in welcoming them to the Surf Life
Balanced Scorecard reporting: The Board has
been working on the concept of a balanced scorecard reporting
framework. The Chief Executive presented a paper outlining
the draft template resulting from this work.
In 2012/13 a series of Dashboard Key Performance Indicators
(KPIs) were developed to measure business performance with a subset
of these used to assess the performance of the Chief Executive.
In addition to updating the 2012/13 report, a set of Dashboard
KPIs have been developed to assess the health of the wider Surf
Life Saving movement, not just the SLSNZ entity.
National Office: the last day in Surf House
will be Friday 27 September. At the end of that day the main
server will be relocated to the new site. Everything should
be fully operational in the new office on Monday 30
September. The aim is for minimal disruption to Club support
during the move but your patience with any unexpected complications
will be appreciated.
Communications network upgrade: the team is
well on the way to finalising site permissions for the trial
sites. Bay of Plenty will be the first trial region with site
locations in Pauanui, Whangamata and Mount Drury. The network
design phase in this region has now begun. The Wellington
trial location will follow once site permissions are granted with
the Mount Victoria site being an integral component of this
The National Sport Committee: the Board
received a report from the Sport Manager and has received minutes
from the Committee's meeting held on 6 August. Feedback from
consultation on the NZ Provincial Surf Challenge has been received
and circulated. It will be a disappointment to many that the
event will not proceed again this year. The National Sport
Committee drove the process with feedback from Regional and Local
Sports Committees. With support from only 4 from 8 of
provincial areas, further work is clearly required to shape an
event that will meet acceptable requirements.
Over 120 expressions of interest were received from officials as
a result of the on-line call for Surf Officials for the coming
season. The process has now begun for appointing officials
for national events with many of the Event Referees having already
The logistical planning and preparation has begun on the
Competitive Surf Coach course, tentatively scheduled for 2-3
November in the Tauranga region.
In the area of High Performance, the International Surf Rescue
Challenge event planning has been keeping the Team Management
busy. This event is set to take place in Japan from the 19 -
22 September. Planning has begun on the Open team attending
the German Cup with a coach and six athletes attending. This event
is scheduled for 21-24 November 2013.
The National Lifesaving Committee: is due to
meet again in early September. The draft policy on how
international lifeguarding awards are recognized will be provided
to the meeting.
Four applications were received for the position of Medical
Director the selection process now underway.
The update of the Surf Lifeguard Award manual, workbook and
reprint has been completed. Currently under review is the
Instructors Manual. The Examiners Manual and exams will be
upgraded to include CPR changes recommended from the NZ
Resuscitation Council. Preparation is being done for a
Facilitators and Peer Support training courses, and internal
guidelines for admin process to secure the integrity of the PAM
Will be held on Sunday 20 October in Wellington. One of
the aims of initial meetings will be for the Board to select a new
Chair, Deputy Chair and appointments to governance subcommittees
such as Audit and Risk.
Yours in surf
Surf Life Saving New Zealand