Patrol Form Changes

This season we will be introducing new patrol and incident forms for our patrols. These forms have not had a major update in the past 10 years. The Patrol Captains report has had a minor face lift while the Incident form has had major changes. We have updated the layout and will be collecting some new information.

There is a number of reason the changes have been made:

  • Collecting better information for patrol and incident management.
  • Reducing the incident reporting required.
  • Better quality of information and reporting.
  • Better alignment with the new PAM system.
  • Alignment with reporting for other emergency services.

The biggest changes are:

  • An "assist" has been added for situations that were not life threatening.
  • There is a minor first aid that will not require a full incident form.
  • The patient details for major incidents will be on a separate form to allow for better information and a more detailed handover to other services.
  • The forms and PAM system have been changed to allow for easier date entry.

The forms will be available online next week for clubs to download when needed and we will have the old style pads available for purchase. We will also be giving each club a tablet that will be wifi capable to be able to record patrol information at the patrol.

In the next few week we will be going to each area to run training of the new PAM system specifically for Patrol coordinators so they can set up patrols in the PAM system before the season starts.

Patrol Captains Report Form changes

There are changes to the layout of the form to make this easier to input the data to PAM.

We have added boxes for the patrol members first and last names, SLSNZ ID number and patrol role. In the past we have had forms with nick names of just first names and have not been able to find these people when entering into PAM.

Headcounts are now in a vertical table and we have extended the times for the future.

There is an "Other" section in the equipment list to allow for extra equipment that maybe use on patrol.

The biggest change is the way we will report the incidents.

We have added "people assisted" and "Minor incidents" to our reporting structure.

Rescues have been split into people "Rescued" and people "assisted" to allow for more structured reporting. See the descriptors below for details of what each of these are.

Rescue - Where a person requires immediate help to return to shore (or place of safety) and who without intervention would have suffered distress, injury or drowning. They are unable to remove themselves from the situation by themselves.  This does not include our members that are participating in SLS organised activities (e.g. training, competition, junior surf).

Assist - Where a person requires assistance to return to shore but would most likely be able to get themselves out of danger - not immediately threat to life.

First Aid has been split into Minor and Major first aid incidents. In the past we have about 70% of all first aid incidents were minor (stings, cuts…) that required no follow up or reporting. To save the time of the lifeguards and administrators we have cut out the need to report on minor first aid incidents.

Minor First Aid - Any incident where a victim is administered some form of minor medical treatment - minor cut, bluebottle sting, minor strain or sprains.

Major First Aid - Any incident where a victim need a higher level of medical intervention and results in the requirement for further medical treatment or is handed to another agency (Ambulance, doctor…) 

Incident Reporting changes

The most significant change here to have a specific patient form that allows us to capture more information about patients involved in major incidents. The incident report form will be completed for all incidents and in most cases that will be all that is required. In the cases where a patient is referred to doctor, hospital or is missing the Patient form is required to record specific information.

Incident report form

The layout have had major changes to flow better and allow easier entry to PAM.

Police tasking and incident analysis has been added

We have added incident conditions to record the conditions at the time of the incident which could differ from the start of patrol.

There is room to add in 5 patients in cases where they were left in a stable condition.

Patient report form

This is a new form that will allow for extensive detail about a patient and the incident they are involved in. All of the sections are explained on the cover of the pad of the reverse of the form if printed.

Patient details are similar to the old form but set in a more logical order.

Incident reason relates to the specific patient.

There is plenty of space of injury treatment details and a full section for patient vitals at various times.

There is a full search section that allows for full details and will be a good guide for lifeguards to capture all of the important information.