Board Report: 28 July 2013 (teleconference)
Key points covered included:
Financials: Final results for the year to 31
June 2013 were presented. Since the Board meeting, the SLSNZ
Auditor, Munro Benge, has completed their detailed assessment of
the organisation's financials and associated processes.
As previously reported, the Board had been expecting , subject
to year-end adjustments a loss of around $100,000 on a turnover of
$9.7 million, a small slip back from the breakeven position
last year. As it has eventuated, those adjustments have added
another $160,000 to the income that we will carry over from 2012/13
to 2013/14, taking the total carried forward to $766,000, and this
has taken the final loss to $273,000 on a turnover of $9.5
million. This is taking a deliberately conservative approach
and of course this income is not 'lost', it will boost the results
While disappointing, it is
against a backdrop of a very difficult year with income declining
by $910,000 (8.7%) so the loss could have been a lot worse if
remedial action had not been taken - and this action will now put
the organization in a much better position for the coming
year. Looking at this in a bit more detail:
- Total Income for
2013/14 is budgeted at $9.315 million - a
decline of $200k (2%) mainly due to not being a middleman for
Arancia IRB's ($360k less income, matched by less
Expenditure for 2013/14 is budgeted at $8.261
million - a decline of $1.527 million (15.6%),
primarily due the following reductions:
|Cost of goods sold (Arancia IRB's)
|Design & marketing
|High Performance sport
|National sports events
With the benefits of a decreased
cost base , the Board is budgeting an operating surplus of
$1million and is confident it has now positioned the organisation
to achieve this, and stretch targets are being established for
staff to do even better.
Clubs will shortly be provided a
copy of the audited financial statements for the year, along with a
commentary on the main items of interest.
Staffing update: Vacant roles for a CDO for the
Coromandel Peninsula and a Programmes and Services Manager in the
South Island were advertised in late July and appointments about to
be announced as I write this.
Since the Board meeting Mark Weatherall has resigned from the
role of GM Club Development to take up a role as Chief Executive of
Canoe Racing New Zealand. Rather than search for a direct
replacement for Mark, the Senior Management Team is taking the
opportunity to assess the optimal staffing mix needed to deliver
the outcomes required of the organisation moving forward. The Board
expressed its thanks for Mark's work as Acting CEO while Paul
Dalton was overseas.
National Office: the Chief Executive has
confirmed the decision to relocate the National Office.
Reduced staff numbers have lowered floor space requirements
allowing a lower cost option to be viable. The move is
planned for the end of September. The national office has
been located in its current position for around 20 years and holds
many memories of staff and members that have passed through.
Staff will be busy preparing for the move over the next month.
Board appointments process: At the meeting the
Board was updated on the progress of the Board Appointments Panel
(BAP). Two weeks after the Board meeting the BAP interviewed a
short list of high calibre applicants for Board positions on 10 and
The remaining dates leading up to the AGM are as follows:
Wed 21 August
BAP decisions due to CEO to prepare communications to clubs.
Closing date for applications for President
Deadline for clubs to advise of their delegates and any Agenda
Fri 30 August
Deadline for SLSNZ to provide clubs with the AGM Agenda and
update: the Board received an update on a number of
commercial opportunities in progress or planned. With the
conservative approach to budgeting for the 2013/14 year, these
opportunities have not been included in budgets and may provide
upside benefits if they come to fruition.
Grants: the grant application programme is a
major focus for the organisation currently. Work continues on
building relationships with the main grant funders. Current
applications are being made for summer programmes as outlined in
regional plans and national event programme. Grant acquittals
are up to date.
Fundraising: Lottery 21 has been drawn and the
audit and other final work is being completed. The winner of
the lottery also won the $10,000 bonus prize taking up much of the
profit. Staff are considering SLSNZ withdrawal from future
lotteries so as to focus on more productive fundraising
Work continues on planning for the 2013/14 National Summer
Appeal and Jandal Day. Club Chairs were updated on plans at
the recent round of Club Chairs meetings. A notice has been
sent to clubs via Regional Managers explaining the dates and basis
for the Appeal. Key activities include street collections,
online "peer to peer" fundraising campaign, club actives, business
and school collection and SLS Partner collections. Clubs have
been asked to provide information about their anticipated
involvement in the Appeal.
The SLSNZ/SLSNR joint subcommittee: has
representatives from SLSNZ and SLSNR Boards. It has a focus
to build a more sustainable future for all our members.
Previous minutes have been circulated to Clubs. The
subcommittee is scheduled to meet again on 29 August.
Honours and Awards: the National Honours and
Awards committee met by Teleconference on 21 July. A large
number of applications were received and reviewed following an
extensive process. Congratulations to all those who will
receive awards - and I look forward to the 'Awards of Excellence'
following the AGM when these will be presented.
Surf Education: is ahead of schedule with
bookings opening for Beach Ed in May rather than August of previous
years. There are 13,000 children currently booked for the
programme. Club agreements for venues are signed and
notification will shortly be received from Water Safety New Zealand
for funding levels. Applications for Surf Education
instructor positions are now open.
The National Sport Committee: the Board
received a report from the Sport Manager and has received minutes
from the Committee's meetings. Considerable work continues in
the areas of IRBs, Surf Boats and Officials.
Organisation of an inter-provincial competition to replace Surf
League is progressing. Support is being sought for the
concept of a 'user pays' event held in conjunction with the Eastern
Region Champs. Based on feedback a decision is expected by
the end of August.
The National Lifesaving Committee: the Board
has been presented minutes from the Committee's meetings. The
Committee has a big workload but is making progress on it.
To be held on Sunday 25 August
in Wellington. This will be my last Board meeting as there
will not be another meeting before the AGM in September. I
would like to thank everyone for their support over the last few
years and offer my best wishes to the incoming Board.
Yours in surf
Surf Life Saving New Zealand